Winner! Easy Money + Client Manager

Our winner through random selection is Jen Smith!

Please send an email to hello {at} jennifergrantphoto.com by noon (EST) Wednesday April 24th to claim your prize!

P.S.-Next time we'll use a form to collect entries so we can reward our winners in a more convenient fashion ;-)

How Much Does Each Click Cost?

When I was shooting film, costs felt so much more obvious when I was wasting negatives that I couldn't use, but what about shutter actuations that put wear and tear on the camera?  So, I decided to go and figure out how much each click costs me....

5D MkIII = $3,500 

Actuation Lifeline: 150,000

$3,500.00/150,000= $0.023333 per actuation

That means it's 2¢ for each click of the shutter, whether or not I actually use the image.

When I'm shooting events, my keep rate is somewhere around 20% of what I shoot, which means that it's actually 10¢ to click the shutter 5 times just to get a shot I really like and think is worth keeping.  If I end up with 800 images on a wedding day, that's about $80 of wear and tear on my camera just to show up and click- not even taking into account batteries and flash wear and tear.

Now, since I'm likely to go through 150,000 shutter actuations in one year, let's approach camera costs from a warranty perspective.  Canon provides a limited 1 year warranty on their cameras, but if you purchase a camera plus an add-on Mack Diamond 3 year warranty, you get cleanings, repairs, and replacement if your camera is a lemon.  It seems if you're going to spend a lot on a camera, you want it to last longer than one year, right?

5D MkIII = $3,500

Mack 3 Year Diamond Warranty = $225

$3725/ 3 Years = $1241 per year

So when my equipment is on a diamond 3 year warranty, theoretically I should be able to get 450,000 actuations out of my camera, even if it has to go in for repairs.

I bring this point up because it's often overlooked as an overhead cost that gets factored into pricing.  Whether you do the math from a usage perspective or a warranty perspective, it's good to know how much you need to budget for your equipment each year so that you're able to replace it regularly without being in a pinch.

It's also good to know if it would be more affordable for you just to rent your equipment on an as-needed basis.  I've determined that if you shoot less than 150,000 actuations each year or less than 25 shoots a year, it may actually be more affordable to rent than to buy a new camera each year (assuming you already own a back-up camera).  When you consider it's $133 for a weekend rental of a 5D MkIII, there's only a savings in owning a camera versus renting one if you use it enough to make it worth the cost of replacing it regularly and if your camera outlives its manufacturer's warranty and expected shutter actuations.

Anne Ruthmann is a lifestyle & wedding photographer from Boston, MA. She spent 10 years practicing marketing & management in corporate and non-profit businesses before pursuing her passion for photography in 2004 as an independent small business. She loves helping others find creative and smart solutions to business problems. Follow her on Twitter to see her daily adventures and thoughts.

Review: The Easy Client and Money Manager

If you've been out there on the web trying to find information on how to better your photography business, you've probably come across The Modern Tog, created by Jamie Swanson.

Like the team here on PhotoLoveCat, Jamie has a passion for helping photographers do what we do best by helping us get our other 'stuff' squared away, letting us focus on photography.

She's just launched an awesomely easy way to track your clients AND your money called-get ready for it- The Easy Client and Money Manager. Click here to learn more 

Over the last week I've had the privilege to check out The Modern Tog's newest offering before it went on sale. With my advance copy, I dug in-looking under the hood and putting it through its paces!

Who is the Easy Client and Money Manager for?

• Photographers who have NO form of client or money tracking in place

• Photographers who keep track of things on scraps of paper or random documents

• Any photographer that is only tracking 1/2 of this-whether it's money OR clients

• The photographer who wants everything in ONE place

The Easy Client and Money Manager is ideal for photographers in their first or second year of business but can be used by anyone who needs to get on top of their client workflow and financial information. 

What's nice about the Easy Client and Money Manager is that it's built as an excel document so you don't need any fancy software. There's really not much to learn and what you do need to know, they cover in the workbook which takes you step-by-step through everything.

Seriously-if you have excel and know how to click and type, you can use this!  It's really that easy. 

There's a place to put your entire workflow so you know exactly where you are with every client. Even more awesome is that it's not some 'standard' workflow-you put in what YOUR workflow is so it matches perfectly!

I was pleasantly surprised to see they'd worked a way to include an invoice that you can customize with your logo so you can present clients with a professional image while you're asking for their money (which you'll then track in the manager!).

Built right in is the ability to keep track of your bank accounts as well as client payments so you know EXACTLY where your money is going and know how much you owe in sales taxes or use tax. 

Now, who is the Easy Client and Money manager NOT for?

• Photographers who use professional accounting software in conjunction with professional client tracking (Think QuickBooks and DayLite or ShootQ, etc)

• Photographers who have a bookkeeper-the power is in the numbers side of this product so if you have someone professionally managing your money, you have plenty of other workflow tracking options

• Established photographers with a 500+ clients per year. While the excel would handle it, it is my personal opinion that it would be tedious to manage that many via this system. YMMV. 

• This is not for photographers who like to run various financial reports unless they also happen to be excel experts and know how to work with the data

Overall, I found the Easy Client and Money Manager to be just that: Easy! 

While I personally like a more robust solution (hey, I'm one of those people that loves running business numbers and ratios), I think that this is a great solution for a ton of photographers.   The Easy Client and Money Manager is simple with simple instructions, giving you what you need to get out from under overwhelm and into the freedom that comes with knowing what's going on in your business.

One thing to note: if you're a Mac user and you rely on numbers to read excel spreadsheets OR happen to be a google docs user: This will NOT work for you. The functions used in the spreadsheet are too complex for numbers or google docs and will load up broken and unusable.  You MUST have excel to use it. I know because I tried. Don't worry though-I also loaded it in Excel and it works exactly as promised. :-) 

On a scale of 1 to I GOTTA HAVE IT, this is a 7.5 for me. 

There's room for improvement but the bottom line is it does what it claims to do with a minimum amount of learning. Nearly everyone has excel so it works on all platforms which is a bonus.  

What I'd like to see: a prettier look. Yes, it's an excel spreadsheet but is there any reason for it to not look stylish?  Things that are lovely to look at get used more.  Seriously, there are books written about it. Like Emotional Design: Why We Love (or Hate) Everyday Things. 

I'd also like to see a few more charts for seeing what the health of the business is (snapshots if you will) as well as a more integrated client tracking so that you aren't having to try to remember to be consistant. (I.E. Did I log John Smith as J. Smith or John S. or ???)

The bottom line is if you have NO clue what the health of your business is, if you have no idea whether you're making or losing money, if you're always worried about what you owe in taxes, if you always seem to be short on cash and have no idea where it all went, this is a great affordable option for you.

Normally $129, now through April 18th you can get the Easy Client and Money Manager for $89.  So if you're in need of way to keep track of your clients and money, now is the time! Click here to learn more Don't wait for next year when tax season rolls around-get on top of that now! 


Click to learn more about The Easy Client and Money Manager

But wait! We're giving one lucky reader a copy, compliments of The Modern Tog. Pretty sweet, right? We don't want anyone to miss out on the launch price though so the drawing ends April 14th.  To enter, simply leave a comment! Woohoo! That was easy, right? We'd love to hear how getting The Easy Client and Money Manager would make your life easier so leave a comment (please make sure your email is included in the space provided as we will be notifying the winner via email.)

You have until April 14th to leave a comment for your chance to win!

// Official Rules // NO PURCHASE NECESSARY // Open to US Residents 18 and up // Entries will be accepted April 9-April 14th, 2013 // Enter by leaving a comment (make sure your email address is entered on the comment form where it says "email address". This is how we will notify the winner  //  Winner will receive a copy of The Easy Client and Money Manager valued at $89  //  The number of eligible entries received determines the odds of winning  //  Winner will be selected by random drawing on April 15th and have 48 hours to claim their prize via email  //  If potential Grand Prize winner forfeits or does not claim the prize, prize will be re-awarded  //  VOID WHERE PROHIBITED BY LAW

//Disclaimer//
I was provided an advance copy for review, however, my review is about my own experience with the product.  Thanks for helping support this blog and its content creators by using the affiliate link contained in this post. 

Jennifer Grant is a editorial and lifestyle photographer from Metro Detroit, MI. She started her creative journey with web design and a passion for music when she fell in love with photography during her pursuit of learning business.  Her passion for business is fueled by her desire to see people in the business of being creative succeed and thrive and she loves helping other businesses find a solid foundation. 

Follow her on Twitter to get doses of inspiration and peeks at her daily adventures.

Craig John - A Photographer's Life Interview Series

A Photographer's Life Interview Series features photographers who have been working as a professional photographer for five or more years.  We are so grateful that these photographers are willing to share an intimate and candid look at their life behind the camera. ===========


Let me introduce:  Craig John Photography - http://www.craigjohn.com - a Milwaukee, Wisconsin  Wedding Photojournalist since 2007.

Sneak peek of Craig's current website: 

Can you share 3 of your recent favorite images?

I love the snippets of the wedding day the bride and groom never get to see, but thank me to high Heaven once they see their wedding from 'my' perspective.

Love this one from an outdoor wedding in WAY WAY northern (BFE) Wisconsin. We were waiting through a rain delay before the ceremony could get underway. 

I live for and feed off of chaos. This photograph, from an April 2012 Milwaukee wedding, epitomizes the chaos 90 minutes before the ceremony.

…and the chaos continues one minute before the groomsmen were about to walk down the aisle during a late October wedding in Milwaukee. …shit just happens, and I love it. LOL 

How did you learn the craft of photography?

Craft? I took a few photography classes in college while I was a graphic design student. I've taken several workshops and attended seminars, including the DWF Convention in Carefree, Arizona. I have numerous photography books and videos.  Much of my education is simply through trial and error. …I'm still a work in progress. There's is always something to learn. The thing I continually work on is observation and timing, and it's something I can work on when I'm walking in the mall, noshing at a local restaurant, hanging out at a party. …and now watching Jonas grow up. Learning 'see' and 'anticipate' is something you can't learn from a book - it comes from 'doing', it only gets better with experience. 

How did you learn the business of photography?

Much like the craft of photography, there's always something to learn, and I feel like this is the weakest aspect of my business. A lot is trial and error. I have a raging case of ADD, so I easily get side-tracked. Right now I'm supposed to be designing a wedding album and planning for a food photography portfolio shoot… I'm branching out inspired by my food package design career prior to shooting weddings. :)

Do you work from home, a studio, or something else?  

I have a home office in a room over my garage. It saves on gas, and I get to see my little 1 year old every day, all day. …though I am looking for a studio I can add a kitchen and prep area for my food photography. …See? There's the ADD. 

Can you share photos of your workspace (or describe it for us)?

Good lord, you do NOT want to see that mess that has become my office space. It's a disaster right now.

The room over my garage is about 225 SQ ft - with a sloped ceiling starting at 4 ft. I have a big south facing street view window, an east facing sky light. The east wall is painted electric green, the west and south walls are painted belize blue, the north wall is painted a deep fuchsia. 

On the east wall, I have two birch doors sitting horizontal on 4 three foot commercial grade wire shelves to create a long production area with storage. It's table top created from the doors is wickedly durable. 

On the west wall, I have one birch door laying on three saw horses to hold my HP laser printer and my Epson 3800. My computer is on typical Office Max glass desk top next to the Window. Every now and then I just need to look out the window and do a little day dreaming. 

On my desk is my 26" MultiSync display, three Other World Computing Mercury Elite Pro hard drives for back-ups, my NewerTech Voyager hard drive mounting hub, my iPad mounted to the NewerTechnology swivel iPad stand (connected to a pair of Bowers & Wilkins MM-1 computer speakers), so I can play movies and TV shows while I work. I really need the background noise, and a break from music and the radio every now and then.  I was on a Harry Potter and Star Blazers kick in 2012. Prior to the iPad on a stand, I used my laptop to watch movies. In 2011 I was on a Lord of the Rings extended edition kick. :)

On the Fuchsia wall, I have a library of graphic design books, photography books/DVDs, and a host of other publications for education/inspiration. My portable studio lighting kit is also tucked in a cubby back there somewhere. :) 

Must gets for your work station:

http://www.bowers-wilkins.com/Speakers/iPod-and-Computer-Speakers/MM-1/overview.html

Get 'em here: 

http://store.apple.com/us/product/TX583VC/A/bowers-wilkins-mm-1-speakers?fnode=4f&fs=m.manufacturer%3Dbowers_wilkins

http://eshop.macsales.com/item/Newer%20Technology/NUST360IP12/

Do you have regular employees, associates, or other people who help you in your business?  If so, share a little about their role(s) in your business.

I don't have any employees or associates, at least not full time. Every now and then I'll contract out a second photographer IF the wedding couple wants an extra photographer. 

What do you outsource, and who do you outsource it to?  (Website, proofing, printing, billing, products, assistants, retouchers, accounting, etc.)

Nothing. I guess I'm a control freak when it comes to finishing the final product. …it's nasty habit carried over from my 14 year graphic design career. 

How many weekly hours would you say is spent working in your photography business?

In the summer? 60-70. That entails shooting, sorting, processing, and finishing the images as well as marketing and networking.  In the winter? 20-30 on wedding album design, marketing and networking. 

What percentage of your business working time is spent shooting vs. working behind the scenes?

15-20% …maybe. 

How did your last five clients find you and what did they hire you for?

Three from professional wedding vendor/venue referrals.  One from bridal referral.  One from a wedding planner.

What do you consider to be your most effective marketing efforts for your business?

Most of my Wisconsin weddings are out-of-state couples getting married in SE Wisconsin. I get couples from Chicago, to Washington DC & NYC, to Dubai, most of whom grew up in Wisconsin, so venue referrals are imperative for my business. I joined SE Wisconsin Chapter of National Association of Catered Events four years ago. I do my best to attend the monthly meetings and get my face in front of everyone. Most of us members have become good friends, we call ourselves "Nacies", so it really ends up being a night out with friends. But, aside from the phenomenally good eats and good laughs, it keeps me top of mind with many of the local wedding industry artisans, including other photographers. 

I also go out of my way to really get to know the wedding the people running the wedding venues. I've become a preferred wedding photographer Whistling Straits. I love the entire staff up there, and they make me feel like a friend or wedding guest rather than just another wedding contractor. I get that feeling pretty much where ever I shoot in Milwaukee to Kohler. It's a great feeling. 

What other careers or jobs did you have before (or while) you started your photography business?
I was graphic designer for 14 years. I worked in Madison, Wisconsin for three years, started my brand packaging design career in NYC. My wife and I moved back to Wisconsin, and I worked in Racine and Neenah, Wisconsin. My last job was at Design North. They had an onsite photography studio to do test photography for their food packaging clients. I spent many days in the studios, and I loved it. …it's the inspiration driving me to get behind the camera for food photography now….possibly my next step in my photography career. 

How do you spend your time when you aren't working?  

I spend my time with our little 1 year old, Jonas. I know a lot of people say this about their kids, but dammit, Jonas is the most adorable baby in the world. LOL 

I also take Monday mornings off and go golfing with my neighbor. 

What hobbies or interests outside of photography are fulfilling for you?

Golf. It's maddening, but dammit, I love it anyway. Drawing, a carry over from my art school background. We love watching movies at home or in the theaters. It's such a good escape from reality. I'm also a foodie. I love spending Sunday throwing meats in the smoker for the week. We also love restaurants. …see the connection to food photography? LOL

When Jonas gets older, we want to get back into traveling again. 

Do you feel like you have a good balance between your personal and working life?

Not at all. I can't remember the last time we took an actual vacation. It's been a challenge to get my business humming, and right now the wedding aspect seems to be taking a dip. The wedding industry is SOOOO FREAKING fickle. There's no rhyme or reason when, why or how brides book photographers from one wedding season to the next, so it's virtually impossible to predict or plan for the upcoming year. 

Over the next few years, I'm hoping to branch into food photography and work my ass off to get my work in front of the right people. Plus, as Jonas gets older, I don't want to work every weekend in the summer. I want to spend many summer weekends with my family. :) 

Who else is in your household with you (spouse, roommate, dependents, pets ;-)?

So, there's Angie, my wife. I can't believe how much I lean on her for emotional and mental support. She has been my crutch on so many levels, and she has her own full time job - 50-60 hours a week as an Account Group Director at a prominent Advertising Agency in Milwaukee.

Jonas, our little 'man'. Dude has been walking since he was 8 months old. I need him to feel young again, but dammit, he makes me feel old too. I can't keep up with him. 

Our dog, Murray (named after the 'Mad About You' dog). …and yes, he LOOKS like a Murray. He's a rescue dog from the Appleton, Wisconsin area. Some farmer was breeding puppies and selling them to the Hmong community for….food. The mother of Murray had EIGHT litters before she was rescued from the farmer, and they rescued her last litter, of which involved Murray. He's the kindest, friendliest dog I've met - which is typically a personality trait picked up from the owners. Yeah, it's true. He's wonderful with kids, and especially Jonas, but the transition has been a little hard on him. He doesn't get the attention he used to, and that'll have to change when it warms up this spring. …there is a spring coming, right? 

We have two cats, Little (tiger stripe) and Tiny (pitch black) - both love Murray to pieces. Both fear Jonas to death. Tiny eats polystyrene. Little poops on our living room carpet. Tiny is a people lover and great people at the door. Little is a 'fraidy' cat, and hides the moment someone knocks on the door or rings the door bell.  

What percentage of your household income is derived from your photography business?  If less than 100%, what else helps pay the household bills?

2011 it was 65%, in 2012 it was 45% - Angie got a raise with her early 2012 promotion. And yes, it's been a Godsend. But, the fact our lives don't 100% depend on my photography income doesn't minimize the need for my income in anyway shape or form. And this spring, thanks to the fickle wedding industry, we're feeling the pinch as brides seem to be booking later/closer to their actual wedding date. 

What have been the most challenging personal aspects of being a creative small business owner?

Managing the finances and my business debt. I'm a gear slut, and if it's not one thing I "want", it's something else. Plus there's always something breaking down, or something else actually 'needed', and it's tough to plan for it. I'm just not that good at it yet, though I'm getting better.  

The worst part is getting rid of business loan. My business won't be entirely profitable until my small business loan is paid off….and that'll free up (GASP) $700/month. Yeah, that's $8,400 per year. It might not sound like a LOT of money, but really, it's a LOT of money for a small business. 

What do you love about being a creative small business?

The freedom to work when I want with whom I want. I'm pretty selective. Now, with Jonas in the fold, I won't work on major recognized US vacation/holidays anymore. 4th of July, Halloween, Thanksgiving, Christmas, New Years Eve…and our birthdays. I can also take Monday mornings off to golf with my neighbor to clear my head and get me revved up/recharged for the rest of the week. 

*paused* - NACE meeting survey just came in via email - there's my ADD in action…

…OK! I'm back….

If you could share any advice with a photographer getting ready to start their business today, what would it be?

February 15, 2007 was the first day I shot a wedding as a second shooter. June 16, 2007 was the very first wedding I shot by myself - With a Nikon D50, 2 SB-800's, and couple of prime lenses: Nikon 50/1.8D, 85/1.4D, 105/2DC, 180/2.8ED, 60/2.8D Macro.  Start small and light, but have your back-up gear - you can't go into a wedding with one camera, one lens and one flash. If your gear goes down, you go down. It's better to have two small inexpensive kits than one really expensive camera/lens combo kit. …and if you have to, invest your money in your lenses before your start investing in expensive camera bodies. BUT!!! do it without picking up a lot of business debt. 

I can't stress this enough (from personal experience): Do your best to avoid picking up business debt. Business debt can be a deep deep hole that sucks the life of you and your business….and even your family. 

And regardless where you're at in your career (photography wise or business wise), it should always be "Onward and Upward". If you're not growing, you're definitely falling behind. 

If people love you so much now that they want to stalk you, what's the best way?

Facebook. I've basically abandoned Flickr for now. My blog is suffering because if I'm not shooting/processing/delivering, I'm with Jonas during the day. My blog is in desperate need of updating. …and I'm not overly active on FB either, but I do post some shit every now and then. 

Please pardon any and all clams during my written babble. I'm overly busy planning for this exciting new tangent my photography career is about to take; so, no, I didn't proof read. LOL

Much love to all,

c

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Additional questions for Craig? Leave a comment below! 
Want to recommend another photographer we should interview? Leave us a comment and let us know!